As Of July 31, 2006

-EITHER-

-OR-

>>ALL CAMPUS ADMINISTRATION & STAFF MUST READ:<<

>>INSTRUCTIONAL RESOURCES GUIDELINES<<

Note these updates: 

1) Non-UIL school-day field trips may not be scheduled to leave Transportation before 8:45 AM and must be back on campus by 1:45 PM (and at Transportation by 2 PM). No trip starts before 9 am.

2) All trips must have been approved by the campus principal prior to submission to Transportation.  One bus may only do a maximum of 3 in-town shuttles from campus on any given trip, time allowing. Campus must allow 30 minutes each way to and from campus and field trip point. Remember, if a bus goes more than 20 miles in town there will be an additional $2.50 charge per mile.  Figure 48 total riders per bus when calculating how many buses you will need. There should be no more than three teachers and/or chaperones per bus.

3) Each campus needs to have one person on their campus in charge of budget info and be responsible for submitting all field trips to Transportation as required. Trips must be submitted at least 10 work days before the trip date. That person must also verify the trip is set 2 to 3 school days minimum before it is scheduled to run or cancel it before the trip leaves Transportation. There are a cut-offs for the number of trips each day, available drivers/buses and end of year scheduling conflicts.

4) Any changes to submitted field trip requests requires a new request to be submitted with enough information to match it with the original form plus a follow-up email must be sent to Transportation with changes explained in detail.  Sufficient lead time is required to make additional changes. All diversions along a trip must be spelled out on the trip form; "Trip will leave campus and stop at park for lunch then arrive at destination point." 

Right Click to "Save As" to your desktop >>Field Trip Request<<Then print, sign and fax to 743.

Test link for Tech: Web Field Trip Request Page<<Fill in form and "submit", then print, sign and fax to confirm request.

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